How to locate archived Gmail

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By Catherine Holland By Catherine Holland

Q. When I check the box by the sender's name in Gmail and then click Archive, the message disappears from the Inbox. Where does it go? I guess I don't really understand Gmail archiving. Can you help, Mr. M?

A. When you receive an email in your Gmail account, it is automatically assigned an "Inbox" label. Archiving a message simply removes the Inbox label so the message won't show up in the Inbox view anymore.

Where the message goes depends if you applied a label to that particular email or not. If you did, it is moved to the appropriate label listing. It can also be seen in the All Mail view. If you did not create a label for it, it can only be viewed in All Mail.

Q. When I select File > Print, a little box pops up that includes the option to “Print to File." What is that and why would I want to print to file?

A. Printing to a file is useful for documents that need to be printed by a commercial printer. When you print to a file, layout information, along with spacing, fonts, margins, etc., is stored in the .PRN file that is created. You can then provide this file to a commercial printer to reproduce large quantities or to print in a higher resolution than your home printer.

You might be wondering what happens if some unusual font used in your document is not installed on the system of the commercial printer? Or perhaps that thought never entered your mind. In either case, the commercial printer will replace the font with something that closely replicates your selection.

The best way to avoid this situation is to inform your commercial printer of any off-the-beaten-path fonts you have selected, such as Unbatang, Phetsarath, or the always popular Mukti. The printer will then update his or her system, or will ask you to update your document with fonts compatible with its printers.

Q. I'm using Apple's iCloud backup with my iPad, but I come from the old school and sometimes like to manually make backups, just to be safe. Is there some way I can back up the data on my iPad?

A. There is nothing wrong with the belt-and-suspenders approach to backing up data, so if a local backup would make you feel more comfortable, that's easily accomplished. When you connect your iPad to your computer, launch iTunes, then right-click your iPad in the Devices section and select Back Up. That's all there is to it. For oodles more iPad tips, check out “Mr. Modem's Top 50 iPad Tips” on

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