How to add a footer to Web page prints

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By Catherine Holland By Catherine Holland

Q. Until recently, at the bottom of printed Web pages I would see the URL of the page that I printed. This information was very useful if I wanted to return to the site in the future. I must have done something wrong because that no longer appears on my printouts. Any idea how I can recover this feature?

A. With a Web page displayed on screen, if you’re using Internet Explorer, click File > Page Setup and locate the Headers and Footers fields. It varies by version, but when certain codes are entered in either field, they will cause specific information to appear in the header or footer area of the printed page.

To have the URL display at the bottom of the page, enter the code &u in the footer field. The following is a list of additional codes you can use in your header or footer fields. These codes (called variables) can be combined with text. For example, Page &p of &P will result in “Page 4 of 6,” or whatever other numbers are appropriate for the pages being printed.

To display the current page number, type &p
To display the total number of pages, type &P
To display the date in long format, type &D
To display the date in short format, type &d
To display the time in 24-hour format, type &T
To display the time in 12-hour format, type &t

Firefox users, click File > Page Setup > Margins & Header/Footer tab, then use the drop-down menus to select the items you want to appear.

Q. Is there a way to configure Word so it will automatically leave two blank spaces after a period at the end of a sentence?

A. According to most current style guides, one space after a period is preferred these days, though I’ll be the first to admit that it took me awhile to get used to it. If you prefer two, however, follow these instructions for your version of Word:

In Word 2003, click Tools > Options > Spelling & Grammar tab. In the Grammar section, click the Settings button. In the Require section, click the "Spaces required between sentences" drop down list and select “2,” followed by OK.

In Word 2007, click the Office button, then Word Options > Proofing tab. In the Spelling & Grammar section, click the Settings button. The same window will appear as in Word 2003 referenced above. Word does not automatically add the two spaces, unfortunately. You must run Spellcheck in order for the spaces to be added. (To run Spellcheck, click the Spelchack button (oh, the irony) on the Toolbar in 2003 or on the Review tab in 2007.)

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